Privacy Policy

Brighton Permaculture Trust is committed to protecting the privacy of people visiting our website, brightonpermaculture.org.uk and those getting involved with Brighton Permaculture Trust (whether as supporters, volunteers, members, course participants, job applicants, staff or contractors).

We never sell, pass on or exchange the data that is provided to us and only collect such data for the limited reasons set out below.

How we get your personal information and why we collect it

Contact forms

Most of the personal information we process is provided to us directly by you for one of the following reasons:

If you sign up as a member, for our volunteer mailing list and/or our newsletter, we only ask for your contact information in order to keep you informed of our Annual General Meetings/news and/or volunteer opportunities.

You can unsubscribe at any time via the unsubscribe link at the bottom of the email communication we send, or by contacting us.

If you sign up to attend a volunteer session, a course or an event we will ask you for some further personal information that we need for the smooth running of the event. We also ask for your postcode to help us understand our reach and support funding applications.

We may ask for additional information (which you can choose not to disclose) to help us understand what demographic we reach and how effective our communication is to different groups.

Brighton Permaculture Trust does not hold your date of birth or bank account/card details for security reasons. Financial transactions are carried out with banks and institutions that have their own security.

We do not share your information with any other parties. General, anonymised data is occasionally requested by organisations that help fund our work but no personal data is shared.

The information we hold about you is kept securely in our database, which can only be accessed by a small core team of people.

You are entitled to view, amend or delete the personal information that we hold. Please email your request to our administrator who can be contacted via our website: https://brightonpermaculture.org.uk/contact or by post at The Fruit Factory, Stanmer Village, Stanmer, Brighton BN1 9PZ.

Website analytics

When somebody visits our website, we use a third party service, Google Analytics, to collect standard information such as the number of visitors to various parts of our site. This information does not identify anybody and does not allow Google to identify any such visitors. This information helps us understand how people use our website.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

Personal information from course or volunteering registration forms will be anonymised on our system when we have had no further communication from you for 10 years.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at [insert email address, phone number and/or postal address] if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at [Insert your organisation’s contact details for data protection queries].

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk